Accounts Receivable
14.9.1 Enter An Accounts Receivable Voucher
Allows you to enter an AR Voucher without having to create a sales order and invoice.
However, we recommend entering a Sales Order, On Account and Carry instead of an AR Voucher. Entering a sales order ‘On Account and Carry’ is simpler and more automated than entering an AR Voucher. Entering a Sales Order, On Account and Carry creates a completed sales order and an invoice. If Option 8, Auto Accounting is set on for Invoices, it will also make a General Ledger entry, debiting AR and crediting Business Income.
Entering an AR voucher will automatically create an O type transaction debiting AR and crediting Business Income (regardless of how Option 8 is set).
14.9.2 Edit An Account Receivable Voucher
This option allows users to scroll, edit, delete, undelete, or run queries against AR voucher records.
Since entering an accounts receivable voucher automatically enters a general ledger transaction, editing an accounts receivable voucher automatically takes you to the general ledger editing routine.
14.9.3 Print/Display Accounts Receivable Reports
Selecting the accounts receivable report option will provide a consolidated printout of all accounts or a single account subtotaled on invoice and account numbers. The balance due amounts are totaled in the 0-29, 30-59, 60-90, and Over 90 days columns.
Additional accounts receivable reports can be obtained by using the Invoice Report Module. The Invoice Report Module provides a variety of reports for open and closed invoices. An open invoice is one that has not been paid and a closed invoice is one that has been paid (the complete field contains a Y).
Since invoicing an item automatically creates an accounts receivable voucher, you may end up with some unwanted accounts receivable records. These records can be eliminated from showing up on the Accounts Receivable Report by using the Invoice Edit Module and entering a Y in the Complete field.
pc/MRP DOS and Windows Versions 6.43 and higher include the option to print out posted invoices only. This means the accounts receivable report will include only those open invoices that have been entered into the general ledger as an "O" type transaction. The advantage of selecting "Posted Invoices Only" is that it guarantees that the accounts receivable $ amount in the financial statements will match the accounts receivable $ amount in the accounts receivable report, provided they are both printed on the same day with no new transactions entered between printouts.
14.9.4 Print/Display Billing Statements
Allows you to print out a Billing Statement for every open account in accounts receivable. This report will zero out the balance due fields in the address book. A pop up screen will ask "Use Complete as a filter". If you answer "N", pc/MRP will not print out invoices where the amount paid equals the amount due. If you answer "Y”, pc/MRP will not print out invoices with a "Y" in the invoice's complete field. The "Y" option is provided for including overpaid invoices. The balance due fields in the address book will then be recalculated. A pop up screen will ask if you want a billing statement for All companies or a Single Company. The next pop up screen will ask to include all open invoices or all open invoices over 30 days old. pc/MRP will now go through the open invoices a second time to print out all open invoices for companies show an amount due in the address file. A pop up screen will again ask "Use Complete as a filter". Enter "Y" if you entered "Y" the first time or "N" if you entered "N" the first time.
14.9.5 Print/Display Payment History Report
The Payment History Report provides a history of customer payments and the number of days variance from the payment due date for each invoice.