16.8.1
16.8.1 Audit Trail Overview

The optional Audit Trail module provides a means of tracing edit changes made in any of the pc/MRP modules with the exception of accounting. Whenever a change to a record occurs during an editing session, the Audit Trail module will record the Date, Database, Time, User, and Field Name as well as the Record & Item numbers, Part/BOM number, or Address ID number. A flexible search feature allows retrieval of the recorded change based upon a variety of criteria. This module is available from Software Arts for $195.00
16.8.2 Module Activation and Access
Select Configuration, Module Activation, then Audit Trail from the menu. To initiate this module:
Once activated, the Audit Trail can be deactivated at any time by pressing the "DEACTIVATE" button and re-entering the activation code number.
16.8.3 Using Audit Trail Search
The Audit Trail module can be used to search for edit changes by selecting the database to be searched, see figure 1, above. The search criteria screen will then be displayed as shown below.

The Audit Trail search feature is designed to recall information based upon:
A search can be conducted which returns as much or as little information as the user requires based upon the the criteria set for in the query. Selecting all databases while leaving all other criteria blank, would return every change that has been made everywhere. The more specific the search criteria, the smaller and more usable is the search result. Because the returns from some searches may be very lengthy, it is recommended that it is first displayed onscreen before printing to ensure that it contains the information desired.
16.8.4 Deleting Audit Trail Records
Because the Audit Trail module makes a record of each change made, it tends to grow very rapidly. It, therefore, becomes necessary to remove obsolete records on a regular basis. How often these records are removed would vary depending upon your situation and the nature of your business.
To delete Audit Trail records, you should first ensure that a backup is made for archival purposes. Then, press the "DELETE" button at the Audit trail opening screen. You will be asked to enter a number representing the number of days worth of records that you want to retain. All others will be deleted. The default is 90 days, but you may enter anything from 30 days to 9999 days.