pc/MRP OVERVIEW

1.2.1 General Overview

Main Menu






pc/MRP is a fully integrated MRP/accounting program for Windows. pc/MRP comes complete with ten integrated modules: Address, Inventory, Purchasing, Receiving, Sales Order, Work Order, Invoicing, Bills of Materials, Stock Room, and Accounting (GL, AP, AR). All of the modules can be accessed through pc/MRP's Main Menu shown above. Modules can be used on a stand alone or integrated basis. pc/MRP also comes with a Tools section containing your basic Windows elements and a Configuration Utilities Module that allows you to configure pc/MRP to best suit your business operations.


pc/MRP can be configured to support manufacturing, distribution or retail operations. pc/MRP's multi-user version allows multiple people to enter purchase orders, invoices etc at the same time on PCs networked with any of the multi-user networks such as Windows 95, Windows NT, Workgroups for Windows, Novell, Invisible Net, Lantastic, etc.


pc/MRP's Large Business and Multi-user Versions can track up to 1 billion part numbers and are priced at $395.00 and $895.00 respectively. User's can upgrade from one version to a higher version by contacting Software Arts and paying the price difference between versions (no data will be lost).

The modules menu of pc/MRP is the first of the menu selections. Within the modules menu we have Inventory, BOMs, Stockroom, Purchase, Receive, Sales, Work Order, Invoice, Address Book, and Accounting. Clicking on any one of these items will bring you to the sub-menu for that module.

pc/MRP's Inventory Module (Partmaster) allows users to enter, edit, scroll part numbers. Users can also print inventory reports, track inventory movement, take physical inventories, print out labels, roll up assembly costs, and update selling prices automatically. Advanced features include digital imaging, price qty breaks, 6 alternate part numbers, 3 alternate vendors, 9 alternate manufacturers and model numbers per part.

1.2.2.2 Bills of Materials Module

pc/MRP's BOM Module allows users to enter, edit, and scroll through BOMs infinite levels deep. Where used, digital images, alternate part numbers, routing sheets, and reference designator information can be displayed at a touch of a button while scrolling through a BOM.

1.2.2.3 Stock Room Module

pc/MRP's Stock Room Module allows parts to be issued to manufacturing and shipping and received from receiving and manufacturing. Parts issued to manufacturing under a specific work or sales order number are decremented from on-hand and placed into Work In Process (WIP). When the assembled parts are received from manufacturing, the parts are removed from WIP and the on-hand quantity of the completed assembly(s) is incremented. The Stock Room Report Module provides job cost and lot tracing data. The Stock Room Module also provides options to automatically convert parts into assemblies and to check the availability of parts for specified assemblies.

1.2.2.4 Purchasing Module

pc/MRP's Purchasing Module allows you to enter, edit, duplicate, and print out purchase orders and reports. In addition, POs can be faxed directly from your PC (requires FAX/modem card ). Vendor address and part number information is automatically imported from their respective modules. Entering a PO automatically increments the on-order quantity in the Partmaster File. Over 100 different reports can be generated including "Consolidated Order Requirements", "ISO 9000 Vendor Performance" and "Purchase Price Variation". Each Purchase Order line item can be taxable or non-taxable and have its own due date and discount. Blanket POs can be created at the touch of a button. POs can be created automatically with pc/MRP's optional Infinite Bucket MRP Module

1.2.2.5 Receiving Module

pc/MRP's Receiving Module allows you to enter, edit, and print out receivers and receiving reports. Entering a receiver against a PO will automatically enter all necessary information from the purchase order, decrement the on-order quantity and increment the on-hand quantity in the Partmaster File, calculate a new average cost, and create an accounts payable voucher. If pc/MRP is set in the auto accounting mode it will also debit and credit the general ledger automatically. If the quantity received completes the order for that line item, the purchase order's Complete field will be marked "Y" to close out the line item.

1.2.2.6 Work Order Module

pc/MRP's Work Order Module allows manufacturing to enter, edit, and print out work orders and work order reports. Sales orders entered by sales automatically become work orders and will appear in the work order module and reports. Manufacturing can use work orders to build to stock or build to existing sales orders.

1.2.2.7 Sales Order Module

pc/MRP's Sales Module allows you to enter, edit, duplicate, and print sales orders and sales order reports. If the order entered is cash and carry or on account and carry, pc/MRP will print out an invoice and decrement the on-hand quantity in the Partmaster File. If it is an order entry order (to be delivered at a later date) pc/MRP will print out a sales order and increase the on demand quantity. pc/MRP's Sales Module will provide numerous reports including All Overdue Sales Orders, All Sales Orders for a Month, Sales Tax, Sales Commission and Cost of Sales. Each line item can be taxable or non-taxable and have its own due date and discount. Blanket sales orders can be created at the touch of a button.

1.2.2.8 Invoice Module

pc/MRP's Invoice Module allows you to enter, edit, and print out invoices, shippers, and invoice reports. Entering an invoice against an order entry sales order will automatically enter all necessary information from the sale order, decrement the on-demand and on-hand quantities in the Partmaster File, and create an accounts receivables voucher. If pc/MRP is set in the auto-accounting mode it will also debit and credit the general ledger automatically. If the quantity received completes the order for that line item, the sales order's Complete field will be marked "Y" to close out the line item. Each invoice can contain up to 99 line items. Each line item can be taxable or non-taxable and have its own due date.

1.2.2.9 Address Book

pc/MRP's Address Module allows you to create and maintain a customer and vendor data base. pc/MRP will automatically export address information to purchase orders and sales orders. Invoice, Receiver, Balance Due, and Average Days to Pay information can be displayed at the touch of a button. You can pick from an address list and automatically create form letters with Word for those customers.

pc/MRP's Accounting Module consists of fully integrated GL, AP, AR, and Check Writing Modules. Debiting and crediting is automatic and all entries automatically update all journals. pc/MRP's accounting package supports multiple divisions and departments. The Pay Bills module will automatically create and print one check per vendor for the invoices selected. Up to 12 accounting periods can be active. The Accounting Report Module supports drill down reports such as "All Accounting Transactions For A Specified Invoice". Additional accounting reports include sales tax, sales commissions, cost of sales, check reconciliation, and cash projections.

1.2.2.11 Configuration Utilities Module

pc/MRP's Utility Module allows you to configure pc/MRP to best suit your business operations. For example you can configure pc/MRP to password protect the Accounting module, hide the BOM Module and Stock Room Modules, etc.

The configuration menu contains such items as Module Activation, Settings & Utilities, and information about pc/MRP. The Module Activation has additional items like Audit Trail, E.C.N, Password, Purchase Request, Sales Analysis, Sales Quote, and Serial/Lot Tracking. In order to get the modules in the optional menu activated, you must first use the Module Activation to get it working. Settings & Utilities allows for the configuration of your pc/MRP to work optimally for your business needs. Once again, it is required that you obtain the appropriate configuration codes to change the settings. Just call Software Arts at (408)226-7321.

1.2.3 Tools

The Tools menu contains your basic Windows elements including cut, copy, paste, calculator, and macro. The macro command is used for repeating sequences of keystrokes when a single key combination is entered. One reason to use a macro is in the instance of having repetitive tasks. You want to avoid errors associated with long keystroke sequences in a long period of time. Therefore, the macro command is preferable.

1.2.4 Optional Modules

Software Arts has created nine optional modules that you can use to enhance the look and efficiency of your business. The optional modules cannot be accessed unless you purchase them and get the activation numbers. In versions 6.78 and beyond the optional modules can be tested in both the trial version and full versions of pc/MRP. Call Software Arts at (408)226-7321 for further information or for activation codes.

1.2.4.1 Audit Trail Option

The optional Audit Trail module provides a means of tracing edit changes made to any or all of the pc/MRP modules with the exception of accounting. Whenever a change to a record occurs during an editing session, the Audit Trail module will record the Date, Database, Time, User, and Field Name as well as the Record & Item numbers, Part/BOM number, or Address ID number. A flexible search feature allows retrieval of the recorded change based upon a variety of criteria. This module is available from Software Arts for $195.00

1.2.4.2 E.C.N Option

The Engineering Change Notice Module creates, edits, and prints out ECNs and ECN Reports. In addition it will also print out ECN reports that notify purchasing of which POs with part numbers that are affected by ECNs issued in the last 30 days. The ECN Module is available from Software Arts for $195.00.

1.2.4.3 Advanced Password Option

A new advanced password module is now available for pc/MRP. The new version allows an unlimited number of user name and password combinations to control access rights (edit, view only, or no access) to each pc/MRP module. The Password module is available from Software Arts for $195.00.

1.2.4.4 Purchase Request/Quote Option

The optional Purchase Request/Quote Module creates, edits and prints out purchase and quote requests. In addition it will automatically convert PO requests and quotes into purchase orders. The Purchase Request/Quote Module is available from Software Arts for $195.00.

1.2.4.5 Sales Analysis Option

Sales Analysis contains several programs that will analyze sales history and set stocking and ordering requirements. The SALES TREND REPORTS can be used to spot sales trends over four user defined time periods, subtotaled by part number, vendor or customer. The BOOK TO BILL REPORTS can analyze book to bill ratios and goals by customer and territory (DOS version only). The ESTIMATED USAGE AND MIN QUANTITY REPORTS automatically fill in each parts usage and min quantity fields based on prior sales. The CONSOLIDATED BOM REPORTS consolidate parts within various levels of BOM and print out the consolidated quantity for each part. Multiple BOMs can be consolidated together and printed spread sheet style to analyze the purchasing requirements as a whole.

1.2.4.6 pc/MRP Sales Quote Module Option

pc/MRP's new Sales Quote Module creates, edits, and prints out sales quotes. In addition it will automatically convert sales quotes to sales orders if you receive the order. The Sales Quote Module is available from Software Arts for $195.00.

1.2.4.7 Serial/Lot Tracking Option

pc/MRP's optional Serial/Lot Number module will store current on hand quantities of each serial/lot number in its snlot.dbf file. It also keeps records of all transactions adjusting the serial/lot number quantities in its snlotdet.dbf file. Entering an invoice will allow you to decrease the on hand quantity of the serial/lot number being shipped (I type transaction). Entering a receiver will allow you to increase the on hand qty of the serial/lot quantity (R type transaction). Issuing parts to an assembly in the stock room will allow you to decrease the on hand quantity of the serial/lot number being issued (S type transaction). The Serial/Lot Number module is available from Software Arts for $195.00.

1.2.4.8 Advanced MRP Option

pc/MRP's advanced MRP option will generate infinite bucket MRP reports. The reports contain daily scheduled action items for purchasing parts and making assemblies. The Advanced MRP Option is available from Software Arts for $295.00.

1.2.4.9 Alternate Currency Option

pc/MRP's Alternate Currency option allows the end user to enter several different currency types and their related multiplier into pc/MRP. The user would then be able to select the desired currency for Purchase Orders, Sales Orders, and Invoices. The Alternate Currency Option is available only in versions 6.79 and above. For further details contact Software Arts at (408) 226-7321. Current users of version 6.79 can purchase the Alternate Currency Option for $195.00.

1.2.4.10 Routing Module

pc/MRP's Routing Module allows you to create routing records. You can then move and track work orders and sales orders through the factory floor from work station to work station. For further details contact Software Arts at (408) 226-7321. The Routing Module is available from Software Arts for $195.00.