pc/MRP will bring in the above information from the invoice, and debit and credit the above chart of account numbers automatically. If the amounts are not correct, click on the abandon button, edit the invoice, and re- enter this transaction. Once you are satisified with the transaction, click on the save button. pc/MRP will store the transaction in the transaction data base file, replace the posted field in the invoice with "Y", replace the complete field in the invoice with a "Y". pc/MRP will also replace the check number and amount paid fields in invoice with the correct values.

This type of entry is necessary whenever an item is invoiced on account. pc/MRP will bring in the above information from the invoice, and debit and credit the above chart of account numbers automatically. If the amounts are not correct, click on the abandon button, edit the invoice, and re-enter this transaction. Once you are satisified with the transaction, click on the save button. pc/MRP will store the transaction in the transaction data base file and replace the posted field in the invoice with a "Y". ". pc/MRP automatically inserts the debit and credit accounts on the following basis:

If you are using pc/MRP version 7.0 and higher:

• If the part number record in the partmast file has a credit account number, it is automatically inserted into the cacct1 field of a sales order and invoice for that part number.
• If the invoice has a valid credit account number, that account number will be credited.
• If "Multi Division" is set to div (config option 11) and the invoice's division field contains a valid division, it will be inserted into the the credit account number.
• If the invoice's credit account field is empty or the invoice line items contain multiple credit account numbers, pc/MRP will use the default credit account number outlined below:

• pc/MRP will use the default credit account number from the chart of accounts template (30100000). The default chart of account numbers can be changed using option 9 in the configuration settings and utilities menu.
• If Multi Division is set to div (config option 11) and the division field(s) in the invoice contains valid division number(s), that division(s)'s account number will be credited.

pc/MRP will bring in the above information from the invoice, and debit and credit the above chart of account numbers automatically. If the amounts are not correct, click on the abandon button, edit the invoice, and re- enter this transaction. Once you are satisified with the transaction, click on the save button. pc/MRP will store the transaction in the transaction data base file, replace the check number in the invoice, add the amount received to the amount received field in the invoice. If the total amount received is equal to or greater than the amount due pc/MRP will put a "Y" in the invoices complete field.

If the customer pays within 10 days and takes advantage of the terms discount, enter a general ledger transaction (accounts receivable payment). Enter the full amount originally due as the amount received. Debit checking for the amount actually received, debit Cash Discount or Business Income for the terms amount, credit Accounts Receivable for the full amount originally due.

If a credit memo is attached to an invoice. To close the invoice you must edit the invoice and enter a "Y" into the Complete Field for each line item on the invoice.

pc/MRP will bring in the above information from the receiver, and debit and credit the above chart of account numbers automatically. If the amounts are not correct, click on the abandon button, edit the receiver, and re- enter this transaction. Once you are satisified with the transaction, click on the save button. pc/MRP will store the transaction in the transaction data base file, replace the posted field in the receiver with "Y", replace the complete field in the receiver with a "Y". pc/MRP will also replace the check number and amount paid fields in receiver with the correct values.

This type of entry is necessary whenever an item is received on account. pc/MRP will bring in the above information from the receiver, and debit and credit the above chart of account numbers automatically. If the amounts are not correct, click on the abandon button, edit the receiver, and re-enter this transaction. Once you are satisified with the transaction, click on the save button. pc/MRP will store the transaction in the transaction data base file and replace the posted field in the receiver with a "Y". pc/MRP automatically inserts the debit and credit accounts on the following basis:

If you are using pc/MRP version 7.0 and higher:

• If the part number record in the partmast file has a debit account number, it is automatically inserted into the dacct1 field of a PO and receiver for that part number.
• If the receiver has a valid debit account number, that account number will be debited.
• If "Multi Division" is set to div (config option 11) and the receiver's division field contains a valid division, it will be inserted into the the debit account number.
• If the receiver's debit account field is empty or the receiver line items contain multiple debit account numbers, pc/MRP will use the default debit account number outlined below:

• pc/MRP will use the default debit account number from the chart of accounts template (12100000 for perpetual, 41100000 for periodic). The default chart of account numbers can be changed using option 9 in the configuration settings and utilities menu.
• If Multi Division is set to div (config option 11) and the division field(s) in the receiver contains valid division number(s), that division(s)'s account number will be debited.

pc/MRP will bring in the above information from the receiver, and debit and credit the above chart of account numbers automatically. If the amounts are not correct, click on the abandon button, edit the receiver, and re-enter this transaction. Once you are satisified with the transaction, click on the save button. pc/MRP will store the transaction in the transaction data base file, replace the check number in the receiver, add the amount paid to the amount paid field in the receiver. If the total amount received is equal to or greater than the amount due pc/MRP will put a "Y" in the receiver's complete field.

pc/MRP will then ask if you wish to print a check for transaction, answer Y, if you wish to do so.

If a debit memo is attached to a receiver you must edit the receiver and enter a "Y" into the Complete Field for each line item in the receiver.

You can also use accounting's "Pay Bills/Print Checks" option to pay off a number of open unpaid receivers. The "Pay Bills" function basically creates a check run, entering E type transactions for each receiver selected and prints out one check per vendor.

pc/MRP does not have a payroll module, just the above payroll screen. The payroll screen will automatically bring up the correct accounts to debit and credit. The user must enter the correct dollar amounts from another payroll program or payroll service. One entry can be made per payroll period, or an entry can be made for every person for every payroll period. See the example payroll transaction section of this manual for examples of entering various types of payroll transactions.

This quick entry form was designed to handle all transactions not involving an existing pc/MRP payable or receivable voucher. Rent, depreciation, and cash purchases are good examples. It is also the most efficient means for an outside accountant to make entries, as outside accountants are rarely required to make payables and receivable voucher entries.

This module is also used to startup or transfer in your existing account balances from your previous accounting system. Enter all your debits and credits from a previous trial balance by overriding pc/MRP's Out of Balance Message. When you have completed your entries post the month and print your financials. Check the Trial Balance Report to make sure you are in balance.